Dear co-owners
As you will recall in my previous communications to you on 29 April and 13 May, an EGM shall be convened at the Townhall of the Municipality of Quatre Bornes on 26 June 2011.
Such assemblies are crucial for the welfare of the community and in shaping its future for the better. In the spirit of participation and democracy, it is therefore very important that we have a majority of co-owners present.
You will find the convocation letter enclosed with more details on the agenda and timings. In addition, for those who will unfortunately not be able to attend, you will also find proxy forms attached.
Should you have any queries, do feel free to contact the CS on conseilsyndical.depinay@gmail.com
Best Regards
Irshad Paurobally
President CS 2011
Syndicat des Copropriétaires Residence d'Epinay
ReplyDeleteAvenue d'Epinay, Quatre Bornes
5 June 2011.
Extraordinary General Meeting (EGM) of Co-Owners of Residence d'Epinay
Dear Sir/Madam,
Acting in my capacity as President of the Conseil Syndical (CS) representing the Syndicat des Copropriétaires Residence d'Epinay, you are hereby convened to attend an EGM that will be held on Sunday 26th June 2011 at 9.30 hrs at the Town Hall of Municipality of Quatre Bornes. Owing to the nature of the resolutions to be approved I must stress the urgency and seriousness co-owners must attach with respect to attendance and/or ensuring representation via proxy.
Agenda
1. Speech of CS President [30mins]
Presentation of CS Plan 2011
2. Election of Chairman to preside the meeting. [3mins]
3. Election of a co-owner to act as Scrutineer of Votes. [3mins]
4. Election of a co-owner to act as Secretary to the meeting. [3mins]
5. Syndic [10mins]
President to explain briefly how Mr Goomanee came to be appointed as Syndic and what Mr Goomanee has achieved so far
Ratification of appointment of Mr Goomanee as syndic
6. Security [50mins]
Presentation of 2 recommendations for Entrance Gate and CCTV along with the share of contribution by co-owners
Explanation to co-owners regarding the responsibility of Mr Govinda to change the interphone system
Voting by co-owners
7. Explanation on Unbudgeted expenses [10mins]
Septic Tank Expenses
New Security Company Fees
Ratification by co-owners
6. Auditor [10 mins]
Request for candidates
Voting by co-owners to appoint auditor
Should you wish to propose a motion for consideration at the EGM, please ensure that your written request including all relevant documentation (as per Articles 59 - 63 of the Règlement de Copropriété) reaches the Secretary of the Conseil Syndical, c/ o Residences D’Epinay, Apt 3, Floor 6, Avenue D’Epinay, Quatre Bornes by Wednesday 15th June 2011.
Co-owners unable to attend are kindly requested to appoint a proxy (as per Article 66 of the Règlement de Copropriété) to represent, speak or vote on their behalf at the aforesaid meeting. Proxy forms are attached and should be deposited with the Secretary of the Conseil Syndical prior to the start of the meeting.
Yours faithfully.
Irshad Paurobally
President
Conseil Syndical 2011
Syndicat des Copropriétaires Residence d'Epinay
ReplyDeleteAvenue d'Epinay, Quatre Bornes
PROXY FORM
I ................................................................... being the owner of Lot number ............... situated at Residence d'Epinay, Quatre Bornes; hereby appoint and empower ........................................................................ to attend on my behalf the EGM meeting of the co-owners of Residence d'Epinay held at 9.30 hours, on 26 June 11 at the following venue, The Town Hall, Municipality of Quatre Bornes to represent, speak or vote on any issue that may be discussed at the said meeting.
Signed ............................................
Quote Part: ................................... / 10,000èmes
NB: In the event you are unable to attend the meeting, you may delegate your authority as indicated above to a person of your choice and thereby exercise your vote. Please fill in the blank spaces and forward the form to the Secretary Conseil Syndical to arrive not later than 16:00 hours on 25 June 11.